Registration
Before You Register
Pre-registration is required for all concurrent sessions.
Don't book your lodging or airfare until after you receive your registration confirmation email.
In-person registration includes access to the recordings from the virtual track.
Pre-Register for Sessions
Watch this 1-minute video to familiarize yourself with the session registration process. Pre-registration is required for all in-person concurrent sessions.
In-Person Conference Registration
Presenter Rate: $575
Available for purchase May 4 – June 13
Teacher Appreciation Week Rate: $695
The deadline for the Teacher Appreciation Week Rate has passed. (Available May 4-10)
Early Bird Rate: $735
The deadline for the Early Bird Rate has passed. (Available May 11 – June 7)
Regular Rate: $795
Available for purchase starting starting June 8
Attention Missouri educators!
Contact conferences@wida.wisc.edu for a special discount.
The discount is available May 11 through July 17, or until the conference reaches capacity.
New Voices Program
WIDA is excited to offer an opportunity for educators to attend the WIDA Annual Conference for the first time. The program's intent is to uplift the voices, perspectives and expertise of educators who reflect the identities of the multilingual learners WIDA serves.
Financial assistance will be provided to selected educators for the following:
- Conference registration
- Travel to and from the conference
- Additional travel-related expenses (baggage fees, meals, ground transportation, etc.)
- Lodging
- Substitute teacher expenses, up to $250 per day
Eligibility
- You are a PreK-12 educator in a WIDA Consortium state, territory or federal agency.
- You have not previously attended the in-person WIDA Annual Conference.
- You do not receive professional development funding from your school/district to attend conferences.
- You are able to identify one or more ways you reflect the many identities of the multilingual students WIDA serves.
Consultants, higher education professionals and SEAs are not eligible.
Apply
Applications for the New Voices Program are now closed. Applicants were notified of their status the week of June 15, 2026.
Justify Your Attendance
The WIDA Annual Conference is designed to meet the needs of today's educators to help you meet the needs of your multilingual learners. You'll experience interactive learning with innovative ideas to take home.
Does your boss need more convincing? Use our customizable letter to further justify your attendance.
Virtual Track Registration
Can’t join us in person? Experience a sampling of the WIDA Annual Conference and join us virtually on Tuesday, September 15. The virtual track includes live sessions, an exclusive virtual keynote speaker and access to the recording of the in-person keynote speaker.
Recording-only access to the virtual track is also available. All attendees will have access to recordings from the live virtual event.
Payments and Policies
To make registration for the 2026 WIDA Annual Conference as easy as possible, please review and adhere to the following policies.
Registration Payment
Avoid delays – registration will be confirmed ONLY when processed online. Payment options include credit card, check, or purchase order. See details below for each method.
- Online credit card payments may be processed with Discover, MasterCard or VISA only
- If paying via check, a check number is required at the time of check-out
- Please make all checks payable to UW-Madison and mail to UW-Madison/PLACE, 225 N. Mills Street, Suite 264, Madison, WI 53706
- Please make all purchase orders payable to UW-Madison/PLACE, 225 N. Mills Street, Suite 264, Madison, WI 53706 and email to conferences@wida.wisc.edu.
Substitutions, Cancellations and Refunds
All substitutions must be done online and must be completed prior to the conference. Session selections of the original participant will be carried over to substitutions.
Cancellations and fee refunds must be processed online no later than August 14, 2026. Refunds will be applied to the original credit card used for purchase and will be processed after they are received. If payment was made via check, refund checks will be mailed to the original payer. A $100 cancellation fee will apply regardless of payment method. Please allow up to six weeks for refunds to be processed.
Badges
Attendee badges must be worn at all times at all events, including sessions, the Exhibit Hall, and meals. All attendees MUST pre-register, and badges will be printed onsite. WIDA will not mail badges in advance.
Badge Use and Misuse
By attending and/or registering for the WIDA Annual Conference, you agree not to sell, trade, transfer, or share your complimentary code or badge. Any persons wearing badges from previous WIDA events or falsified badges may be ejected from the event and banned from future events. Once you have received your badge onsite, it cannot be changed, substituted, or reissued to a different person without the express consent of the original badge holder and WIDA, and any changes will incur a $15 fee. If such conduct is discovered after an event, violators will be invoiced, according to onsite registration pricing and will be required to pay their invoice in full.
Accommodations
WIDA is committed to creating an inclusive and accessible event. To request an accommodation for this event, please include your request in the accommodations section during the registration process no later than July 20, 2026. Conference materials are available in alternative formats upon request by emailing conferences@wida.wisc.edu.
Non-endorsement Disclaimer
While WIDA strives to ensure that the content offered at its conference is as timely and accurate as possible, WIDA makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of speakers' sessions, and expressly disclaims liability for errors and omissions by speakers. The views and opinions expressed at WIDA conference events are those of the speaker and do not necessarily represent the views of WIDA or its partners. Inclusion in the conference does not constitute WIDA's endorsement or recommendation.
Code of Conduct
All who attend WIDA events are expected to comply with the UW-Madison Sexual Harassment and Sexual Violence Policy. WIDA reserves the right to exclude attendees in the event there is probable cause to believe an attendee violated that policy. In addition, WIDA reserves the right to ask attendees who appear visibly intoxicated to leave the event immediately.
Personal Liability
WIDA is not responsible for loss, damages or injury to persons or property as a result of attending this activity. This also applies to any other related activities if and to the extent you may be eligible to attend as part of your registration.
Photography, Recording and Videotaping
Attendees, including a presenting author, may not record audio or video of any breakout, keynote, or invited speaker sessions at the WIDA Annual Conference. This includes using Artificially Intelligent (AI) assistants to record or capture audio or video. Unauthorized recording (audio, video, still photography, etc.) of presentations is strictly prohibited.
Attendees, presenters, and exhibitors are encouraged to network and enjoy the conference experience. As such, capturing memories of casual meeting activities and networking is permitted with the permission of those being prominently photographed.
Those who do not comply with WIDA's Photography, Recording, and Videotaping policy may be asked to leave the premises.
By participating in the WIDA Annual Conference, you acknowledge and agree to grant WIDA, the School of Education and the University of Wisconsin-Madison the right at the WIDA Annual Conference to record, film, live stream, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant to the WIDA Annual Conference includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media. WIDA, the School of Education, and the University of Wisconsin-Madison reserve the right to any approved audio and video production of presentations at the WIDA Annual Conference virtual track.
Conference Cancellation
There may be a need for an event to be cancelled or postponed. When this happens, WIDA will refund your event registration fee but will not be responsible for costs associated with in-person events, including but not limited to, cancellation/change fees associated with hotel, airline, other transportation, or travel agency fees. In these uncertain times, it is recommended you do not purchase non-refundable, non-changeable flights or hotel stays. WIDA will not refund registration fees due to weather or travel-related cancellations or delays.
For additional registration assistance, please contact the WIDA Annual Conference Planning Team at conferences@wida.wisc.edu.